Abstract FAQs and Formatting Guide

Incorrectly formatted abstracts may be rejected. Edits to submitted abstracts will be accommodated only as resources permit.

Abstract Formatting Instructions for your Microsoft Word file; required for Applied Physiology, Nutrition, and Metabolism (APNM)

  • 12-point New Times Roman Font
  • Single spaced
  • Left-justified
  • No added ‘Format paragraph’ – do not insert ‘points’ or spacing before/after paragraph.
  • No added ‘Format character’ – superscripts are not ‘smaller-sized font’ lifted 6 points off baseline! Use the superscript and subscript buttons.
  • No added ‘Section’ or ‘page’ breaks.
  • No: bolded text or italics for emphasis, words in all uppercase (other than abbreviations), or underline
  • No: headings i.e., Methods, Results, Conclusion – these will be deleted!
  • No: images, figures, tables – these will be deleted!
  • No: key words
  • No: citations, URL
  • To put the dot above Q for cardiac output or V in VO2, VO2max, VO2peak, VCO2, add “[dot]” before the character. For example: [dot]VO2. The publisher will convert [dot] so it is a dot that appears above the following character.

1. Abstract Title: Sentence case, no period

Leave one blank line.

2. Abstract Authors: First Author − Initial.Initial. Last Name, Second author − initial(s) Last Name, etc. For example:

R.R. McDonald,1 B.A. Ivey,2, and S.L. Jong1,2

Use superscript numbers to denote Affiliations. Not required if only one institution is listed in Affiliations. If author is affiliated with more than one institution, note with superscript numbers following their name in numerical order (e.g., R.R. McDonald,1 B.A. Ivey,2 and S.L. Jong1,3, not McDonald,1 B.A. Ivey,3 and S.L. Jong1,2). Do not list a ‘corresponding author’.

3. Author Affiliations: List by author order. Precede each institution with a superscript number. Not required if only one institution is listed in Affiliations. List each Affiliation’s full address including Department, Faculty, Institution (etc), City, Province, Postal Code/Zip code, Country. For example:

1Human Health and Nutritional Sciences, University of Guelph, Guelph, ON N1G 2W6, Canada.

2College of Kinesiology, University of Saskatchewan, 87 Campus Dr. Saskatoon, SK S7N 5B2, Canada.

Make sure you are presenting all author names correctly − they may brand themselves a certain way, so make sure you are complying with that. Above all, spell all names correctly! Also make sure you are using the right name for your institution. For example, Western University’s official name for publications is University of Western Ontario.

Leave one blank line.

4. Abstract text: Approximately 200 words. Symbols should be inserted using Word’s ‘insert symbol’ command. Do not use custom symbols. Double-check superscripts, subscripts, equations, special characters. Insert Greek symbols from symbol list (i.e., use “µ” not “u” for micron). Equations can be inserted using Word’s ‘Equation’ command or MathType if you have it. Make sure spelling and all listed values are correct − these will not be corrected after submission.

5. Funding support (optional): For those indicating funding, it is to be in parentheses at the end of the Abstract text (not on a new line).Incorrectly formatted abstracts may be rejected. Edits to submitted abstracts will be accommodated only as resources permit.

The deadline to submit an abstract is June 20, 2022 5:00 PM EASTERN TIME.  Due to publication considerations, we are unable to extend the submission deadline later than June 20.

Late abstracts may be considered for presentation on a case-by-case basis by the Conference Organizers after August 1.  These late abstracts will not be published in Applied Physiology, Nutrition and Metabolism (APNM).

Award applications are part of the abstract submission process and conform to the same deadline date as the abstract deadline.

You must select the Award track option (e.g., Graduate Student Award-Poster MSc) if you wish to submit your abstract for consideration for an award.

Award applicants must be members in good standing for the applicable member class e.g., CSEP Student Member for Graduate Student Awards or CSEP certified member (CSEP-CEP or CSEP-CPT) for the CSEP Certified Member Presentation Award.

Abstracts submitted by a current CSEP Academic or Emeritus member (considered self-sponsored), and those sponsored by a current CSEP Academic or Emeritus member are normally accepted when submitted.

All students must have their abstract sponsored by a current CSEP Academic or Emeritus member. Abstracts submitted by non-member researchers will be reviewed by the Conference Committee.

We intend to communicate abstract the date/time/format of presentations via email to the email address you entered for the First Author by mid-to-late August.  If you are submitting more than one abstract, please provide a second email address that we can contact you at.  We are not responsible for incorrect contact information that results in a failed notification.

The  size of each poster board is normally 6 feet (1.8 m) wide by 4 (1.2 m) feet high.  Your printed poster should fit within these dimensions.  Push pins or velcro will be provided.

The Poster should include title, authors and affiliations at the top, and the abstract text. It is suggested that the poster include an introduction, methods, results (mostly tables and/or graphs), discussion and/or conclusion, and references.

Free communications are scheduled into thematic sessions and chaired by a subject matter expert. Your presentation should be in PowerPoint (or equivalent) and last no more than 10 minutes.  Following your presentation there will be 5 minutes for questions.

We will have an LCD Projector, Laptop Computer with PowerPoint, Laser Pointer, microphone etc. set up for all Free Communication and Symposia presentations.

No. Following the submission deadline, June 20, 022, 17:00 EASTERN TIME the abstracts are submitted to the APNM Editorial office for publication in Applied Physiology, Nutrition, & Metabolism (APNM) and no modifications are permitted.

Presentations are grouped into topic themes, then into poster or free communication presentation sessions (following authors’ preferences as much as possible).  These sessions are scheduled using criteria such as session topic, concurrent sessions of interest, room availability and other factors.  We cannot guarantee the ability to change the presentation time of your abstract to a preferred day or time.

Abstracts are grouped into themed poster or free communication presentation sessions and the organizers try their best to accommodate the author’s preference as to format.  Due to factors such as a maximum number of spaces in a session, room availability and the number of abstracts submitted in a given topic area, the organizers reserve the right to change an abstract’s presentation format to accommodate these restrictions.

Yes.  As a First Author you may submit a maximum of two abstracts. There is no limit to the number of times you can be listed as a co-author on abstracts submitted and presented by others.  If you are submitting more than one abstract, please provide a second email address that we can contact you at.

Late-breaking abstracts may be announced after August 1, 2022 at the discretion of the CSEP 2022 Organizing Committee. These abstracts will not be published in Applied Physiology, Nutrition, & Metabolism (APNM).

If you must withdraw your abstract due to exceptional circumstances please contact us.  We will consider your request on a case-by-case basis.  Normally, delegates who withdraw an abstract are not permitted to submit to the conference the following year. Please contact Kathryn Moore or kmoore@csep.ca.

Yes, the abstract submission fee is $45 +HST per abstract and is intended to cover the journal publication fees.

A list of accepted abstracts will be published on the conference website once available.